Tool Appendix

Section 1: Program Design

Program Readiness
- OST Specific Tools:
  - The Value of Out-of-School Time Programs - see pages 10-14 for information on academic programming (RAND Corporation)
  - Is High-Impact Tutoring a good fit for your OST program?
  - Talking points on High-Impact Tutoring role in OST programming
  - Program Profiles: Campfire Austin, Calculus Roundtable, Step Up Tutoring, Metro Nashville Public Schools
  - Chattanooga 2.0 High-Impact Tutoring Snapshot and Design Checklist
- From Existing Resources
Program Focus
- OST Specific Tools:
- From Existing Resources
Cost and Funding Considerations
- OST Specific Tools:
  - OST Program Funding/Cost Tool for Planning a District Tutoring Initiative
  - Cost Considerations and Funding Sources for OST High-Impact Tutoring Programs
- From Existing Resources:
  - Funding Tutoring Programs
  - Tutoring Cost Calculator
  - Community Service Requirements in the Federal Work-Study Program
  - GARE Racial Equity Toolkit - Step #5: What is your plan for implementation? (p. 11)

Section 2: Program Implementation

Tutors: Recruitment and Selection
- Out-of-School Time (OST) Specific Tools:
- From Existing Resources:
Tutors: Screening and Expectations
- From Existing Resources:
Tutors: Onboarding, Training and Support
- OST Specific Tools:
  - Annotation of CR-SE Facilitator Guide for OST tutoring programs
  - Ten-Session CRSE Facilitator Guide created by the NCY Culturally Responsive Education Working Group
  - 2x2 Feedback Form from the Management Center
- From Existing Resources:
Data Use: Program Effectiveness and Improvement
- From Existing Resources:
Data Use: Formative Assessment
- Out-of-School Time (OST) Specific Tools:
  - Building Relationships with Districts and Schools
  - Data-Sharing Toolkit for Communities: How To Leverage Community Relationships While Protecting Student Privacy see pages 7-9 for the School Official Exception, including an example of when a school may use the School Official Exception for an after-school tutoring program
  - Sample Memoranda of Understanding (MOU) or Agreement (MOA) School/District and Lead Partner from the National Center for Community Schools
- From Existing Resources:
  - Mathematics:
    - Tutor - Instructional Strategies (see section on formative assessment)
  - General:
    - Measures and Data Collection
      - Student Data Privacy Guidance
      - Example Data Sharing Agreement Template
    - Student Data Review Protocol
    - Student Work: Session Assessments
    - Standardized Assessments
Data Use: Student Progress Measure
- From Existing Resources:
Instruction: Session Content
- From Existing Resources:
  - Free 1st & 2nd Grade Foundational Skills Resources: Tennessee Foundational Skills Curriculum Supplement Resources Shared by Metro Nashville Public Schools - developed by the TN Department of Education
  - Saga Curriculum - free, high-quality math tutoring curriculum for grades 6-8, high school algebra, and high school geometry
  - Aligning Tutoring Curriculum to School Curriculum
  - Personalizing a Tutoring Session
  - Accessibility Checklist
  - Tips for Creating Data-Informed Student Groups
  - Guidance for Selecting and Implementing Early Literacy Instructional Materials for Your Tutoring Program
  - PK - 8 Math Resource Library
  - Culturally Responsive-Sustaining Education (CR-SE) Framework (see p. 27: “Fostering High Expectations and Rigorous Instruction”
Instruction: Session Structure (routines and structure)
- From Existing Resources:
  - Example Tutoring Session Structure
  - For OST programs partnering with local Higher Education Institutions (HEIs)
    - James Madison University Sample Syllabus: Practicum in Assessment and Reading - (see p. 13 for lesson plan expectations and feedback structure)
Instruction: Session Facilitation (Instructional practices)
- From Existing Resources:
  - Facilitation Moves Checklist: One-on-One Tutoring
  - Effective Facilitation Guidelines: Small Group Tutoring
  - TutorND (Notre Dame) Observation Rubric this resource is especially useful for OST programs partnering with their colleges to hire tutors
Instruction: Relationship Building (Tutor consistency; tutor-student relationship)
- Out-of-School Time (OST) Specific Tools:
  - Early Lessons from Schools and Out-of-School Time Programs Implementing Social and Emotional Learning (RAND Corporation)
- From Existing Resources:
  - Strong, Academically Focused, Tutor-Student Relationships
  - Relationship-Building Activities
  - Mentoring Mindset Training
  - Mentoring Mindset Training - Facilitator’s Guide
  - Culturally Relevant and Inclusive Tutoring
  - Culturally Responsive-Sustaining Education (CR-SE) Framework (p. 26-28)
  - Cultivating a Growth Mindset
  - Matching Tutors with Students
  - Relationship Building Self-Reflection Tool
  - List of On Campus Event Ideas for OST programs partnering with their local colleges
Learning Integration (Setting; integration with the school schedule; curricular alignment; School and teacher engagement; caregiver engagement; student enrollment and retention)
- Out-of-School Time (OST) Specific Tools:
  - FAQ for Out-of-School Time High-Impact Tutoring (for use in developing relationships with school and district staff)
  - Step Up Tutoring Program Profile
  - Deans for Impact Blog: Building confidence and joy: How tutoring is sparking promise in New Jersey
- From Existing Resources:

Section 3: Challenges and Solutions

Section 4: OST Tutoring Program Profiles