Section 3: Design for Impact

Once you have completed initial planning, the next critical task is designing the tutoring program. Districts may choose to partner with a tutoring provider and use the provider’s program design, design and grow their own tutoring program or pursue a hybrid approach. If you have not done so already, learn more about how to choose an approach for your district in Tutoring Approach: Partner with a Provider, Grow Your Own Program or Hybrid?

The following includes two supplements – 3A: Partnering with a Provider is designed to support districts who plan to partner with a provider and 3B: Grow your Own is designed for districts that plan to develop their own tutoring program. Both supplements should be reviewed by districts that plan to use a hybrid approach.

Section 3A: Partnering with a Provider

Introduction to Partnering with a Provider

  • Overview: Why is partnering with a provider a good option?
  • What are the prerequisites for partnering with a provider?

Partnering with a Provider: Selecting a Provider

  • Overview: What are the key steps to selecting a provider?
  • Where can you source providers?
  • How do you vet providers?
  • Provider Selection Tool
    1. General Fit/Experience in Identified Focus Area 
    2. Impact and the Elements of High-Impact Tutoring
    3. Level of Alignment with the District
    4. Logistical and Operational Requirements 

Partnering with a Provider: Issuing a Request for Proposal (RFP)

  • Overview: How do you plan for issuing an RFP?
  • What district approval processes should be considered?
  • How do you design an RFP?

Partnering with a Provider: Contracting with a Provider

  • Overview: Why is it important to have a contract?
  • How do you develop a contract, agreement, or memorandum of understanding?
  • Why are data-sharing agreements critical?

Partnering with a Provider: Collaborating with a Provider 

  • Overview: Why is it important to collaborate with your tutoring provider?
  • What are best practices for collaborating with tutoring providers? 
  • Which stakeholders should be involved in collaboration efforts and how?
  • What topics should be covered in collaboration efforts?
  • How do you work with multiple providers?

Section 3B: Grow Your Own Program

Introduction to Growing Your Own Program

  • Overview: What does grow your own tutoring program mean?
  • Does growing your own program mean starting from scratch?
  • Should you grow your own program?

Growing Your Own Program: Designing Your Tutoring Model

  • Overview: What does Model Design involve?
  • How do you develop a Logic Model?
  • How do you design a cohesive tutoring model?
  • Model Design: What best practices does the most recent research support?

Grow Your Own Program: Recruiting and Selecting Tutors

  • Overview: How do you build an effective and diverse cohort of tutors?
  • Which tutor types can be effective tutors?
  • How many tutors do you need to hire?
  • How will you recruit tutors?
  • How will you select and screen your final tutor candidates?
  • How will you set clear expectations in tutor contracts and agreements?

Growing Your Own Program: Training and Supporting Tutors

  • Overview: Why is tutor training and support important?
  • How will you prepare your tutors before they start tutoring?
  • How will you match tutors with students?
  • How will you ensure your tutors’ sessions align with your students’ school curriculum?
  • How will you supervise and support your tutors?