Overview
Below, you will find two protocols for reviewing student academic data, one for a frequent post-session review and one for any data collected on an interim or infrequent basis. These protocols follow the same What/So What/Now What format as the Standard Data Review Protocol, but they are tailored with tutor-specific questions to guide data analysis. These protocols can be adapted to aid tutors in reflecting on any data that the program has outlined in their Performance Measurement Plan (e.g, relationship building, culturally relevant and inclusive sessions, etc.).
Tailored Protocol for Post-Session Data Review | ||
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Pre-Review: If students complete assessments by hand, score and input the data into a digital system. Note whether the student met, nearly met, or did not meet the session’s goal. If students complete assessments digitally (i.e. in a Virtual or Blended model), this data input will likely be automated, but the level of automation will vary depending on the software used. | ||
Step | Purpose | Questions |
WHAT | Review desired outcomes using the end-of-session assessment. |
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SO WHAT | Reflect on what worked, what didn’t work, and why. | For all programs:
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For programs where the Tutor-Student Ratio is Small Groups:
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NOW WHAT | Reflect and adjust plans for upcoming sessions. |
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While the protocol above is specifically designed to be used after each tutoring session, the protocol below is more general. It can be used to review interim assessment data (i.e. quizzes and tests), for example, or a whole week of session data all at once. Regardless of the details, programs can use this protocol to analyze the effectiveness of their tutoring sessions across a larger sample of students and determine what larger-scale adjustments to make to the program’s overall curriculum plan. This protocol may be used by tutors if tutors are trained in data analysis, or by program staff that support tutors.
Tailored Protocol for Summary Data Review | ||
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Pre-Review: If students complete assessments by hand, score and input the data into a digital system. If students complete assessments digitally (i.e. in a Virtual or Blended model), this data input likely be automated, but the level of automation will vary depending on the software used. | ||
Step | Purpose | Questions |
WHAT | Review desired outcomes using the assessment and/or overall mastery data. |
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SO WHAT | Reflect on what worked, what didn’t work, and why. | What does this tell us about our planning? What about our implementation?
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NOW WHAT | Reflect and adjust curriculum plan if necessary. |
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Make a plan for communicating progress to students (and parents/teachers if needed) and adjust curriculum plan. |